Project Coordinator- Community Oriented Research

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Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Fred Hutch is an active partner in the Seattle Cancer Care Alliance (SCCA), which brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s and UW Medicine. Join us and make a difference! Careers Start Here.


The Project Coordinator will work under the supervision of the Principal Investigator (PI), Dr. Rachel M. Ceballos, PhD, to provide administrative and scientific support for a research program at the Fred Hutchinson Cancer Research Center.  Dr. Ceballos’s research seeks to understand the psychosocial mechanisms (i.e., the psychological and social environment) that contribute to cancer-related health outcomes. She works with community partners to develop culturally-appropriate interventions that will help reduce social and emotional burdens experienced in marginalized communities.  Her research is conducted in collaboration with community partners using community based participatory research practices.  The project coordinator will be responsible for the daily administrative operations of the research projects as well as assisting with various scientific tasks.


  • Assist the PI with protocol and procedure development for all studies, including but not limited to, developing recruitment documents, informed consents, data collection forms, and IRB documents
  • Administer policies and procedures according to protocol, IRB, grant/contract and Center specifications
  • Coordinate grant/contract application and renewal process, write portions of grants/contracts, track study progress and prepare reports as required
  • Perform all budget-related activities including: monitoring, purchasing equipment and supplies, ProCard reconciliation, consultant payments, reimbursement, forecasting, employee effort certification, and employee on- and -off boarding
  • Coordinate communication and meetings with community organizations, consultants, and other project staff.  Plan any special events, as needed for study activities
  • Supervise staff including hiring, training, evaluating performance, handling disciplinary action, layoff and termination issues
  • Oversee data entry and quality control procedures
  • Complete other general administrative duties including: proof-reading materials, updating CVs, updating My NCBI, photocopying, faxing, mailing, and scheduling appointments
  • Coordinate shipping, receiving, processing, and storage of biological samples
  • Perform other duties as assigned


Minimum qualifications

  • Bachelor’s degree or higher, preferably a master’s degree in public health or health services
  • Experience on project coordination, especially on community outreach and health education
  • Skilled at working with minimal supervision on projects
  • Exemplary organizational skills, attention to detail and service orientation
  • Excellent communication skills with stakeholders at all levels of organization
  • Experience with staff supervision
  • Commitment to work collaboratively and effectively with all constituent groups
  • Proficient in Microsoft Office applications


Preferred qualifications

  • Bilingual (English/Spanish) strongly preferred
  • Experience with IRB/Human Subjects Research and principles of Good Clinical Practice
  • Strong computer skills, including database creation and management
  • Knowledge of EndNote and REDCap
  • Outstanding interpersonal skills
  • Comfortable working in a fast-paced and complex environment
  • Flexibility and adaptability
  • Highest standards of professionalism
  • Creative problem solving
  • Punctuality
  • Service-orientation
  • Passion for the mission of the organization


*Cover letter is required for this position

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We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.
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