Program Assistant

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Description

Formerly Puget Sound Blood Center and Lane Blood Center, Bloodworks is backed by more than 70 years of Northwest history and 250,000 donors. A national leader in transfusion medicine, Bloodworks has been chosen to serve more than 90 hospitals in Washington, Oregon and Alaska – partnering closely with local hospitals to deliver the highest level of patient care. Patients with traumatic injuries, undergoing surgeries or organ transplantation, or receiving treatment for cancer and blood disorders all depend on our services, expertise, laboratories and research. We are local, nonprofit, independent, volunteer-supported and community-based.

Help save lives every day!  Bloodworks has an opening for a Program Assistant III. In the role, you will support and contribute to achievement of the objectives and goals of the Advancement Department by assisting in the development, implementation, administration and evaluation of the cultivation plan to secure partnerships and support for Bloodworks. You will collaborate with all members of the Advancement team, executives, other employees and volunteers to identify, cultivate, solicit and provide stewardship for prospects and contributors in support of Bloodworks Northwest.

 

PRINCIPAL RESPONSIBILITIES:

 

  • Manage the Stewardship program, including accurately recording all gift income, providing recognition and acknowledgement, and generating financial reports as needed.
  • Post all gifts to ledger, processes and reconciles with finance office.
  • Work with vendors to execute direct mail program. Coordinates overall engagement and stewardship calendar. Work with internal and external sources for data acquisition; ensures accuracy of all data and compliance with all federal and state regulations.
  • Work with Director and Advancement staff to assist in coordinating messaging for all communications including direct mail, newsletters and web.
  • Create and generate program reports to track progress toward overall and constituency-based goals.
  • Respond to incoming correspondence and inquiries related to giving financially to Bloodworks Northwest.
  • Manage Advancement database and maintain accurate information on contributors.
  • Assist the Advancement department staff with meetings, presentations, and special projects as assigned. Assist on an as needed basis in maintenance of calendars for the CIPO and other staff, including regular meetings, appointments, and conferences. Ensure staff are fully briefed on agenda items and have received all required materials for these engagements.
  • As needed, accompany team members to meetings with staff, volunteers and contributors. Assist with follow-up activities, including thank-you letters and activity reports.
  • Comply with all applicable Standard Operating Procedures (SOPs) as written.
  • Perform other duties as assigned.

REQUIREMENTS:

EDUCATION & EXPERIENCE:

 

  • Bachelor’s degree preferred.
  • Minimum two years prior development experience is required or equivalent education.
  • Experience with development database software (Raiser’s Edge, etc).
  • Experience with direct mail and written solicitation techniques including mail merges and purges.

Bloodworks Northwest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

For more information and to apply, click here.

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