Office Manager / Administrative Specialist

Linksbridge is seeking a part-time (with possibility of moving to full-time) Office Manager/Administrative Specialist to join our growing team. If you are a tirelessly well-organized people person, obsessive about details, and love creating order from chaos and getting stuff done, we should talk. You’re a quick learner and have a breadth of experience managing tasks, projects, and people. You’re also at a point in your life and career where working with an outstanding team of committed professionals and helping to build a successful organization sounds like a lot of fun.

Responsibilities

As the office manager/administrative specialist, you will:

Support operations (appr. 50% of time), including:

• Manage office equipment and supplies, ordering new equipment and supplies as needed
• Support our accounting function to manage invoices, payments, expense tracking, and receipts
• Support our human resources function to provide assistance with payroll, personnel databases, recruiting, and other duties
• Provide support for grant-funded projects, including report writing, expense tracking, etc.
• Ensure external website, social media, and internal web content is current and accessible

Support the team (appr. 30% of time), including:

• Support the executive director and five-person senior-level board in management and administrative responsibilities
• Support senior-level officers in organizing monthly, quarterly, and annual meetings, including taking notes and generating minutes as needed; organizing and managing schedules and calendars for senior-level officers
• Identify opportunities for process and office management improvements, and improve our internal practices and tools; refine office policies and procedures, and ensure they are implemented appropriately
• Assist in organizing events, including ordering materials and requisitioning meeting spaces

Other administrative support (appr. 20% of time), including:

• Oversee and support administrative duties across the organization and ensure that the office is operating smoothly; participate actively in office management, including handling general clerical tasks
• Monitor and manage incoming email related to invoices, payments, etc.; monitor other external communication channels, including email, telephone, and physical mail
• Provide other administrative support as necessary, including scheduling team meetings and events, maintaining team calendars, doing research, and creating reports

Qualifications

In addition to enthusiasm about the responsibilities outlined above, you’ve demonstrated and have:

• Excellent communication and interpersonal skills; willingness to manage email communications, phone calls, and important communications with clients and partners
• Strong organizational and time management skills and the ability to prioritize
• Strong problem-solving skills and analytical abilities; you’re intellectually curious and a quick learner
• Strong team orientation; you’re a people person
• Degree (or equivalent work experience) in business administration, communications, or a related field
• Two to five years’ experience in an administrative/office management or equivalent role
• Exceptional attention to detail, obsessive about quality
• Proficiency with Microsoft Office, including deep familiarity with Outlook, Excel, and PowerPoint
• Familiarity and experience with QuickBooks Online
• Comfort multitasking and handling multiple requests from different individuals and teams
• The ability to work efficiently and effectively
• A vision for creating and improving organizational systems that others can easily utilize
• The ability to work independently when needed, and as part of a close-knit, high-functioning team

Linksbridge actively recruits and seeks candidates from a wide variety of backgrounds and experiences. All applicants and employees enjoy equality of opportunity and fair treatment without regard to:

• Race or color
• Age
• Religion
• Pregnancy or sex
• Sexual orientation
• Disability
• Gender identity or gender expression
• National origin or genetic Information
• Veteran status or marital status
• Prior protected activity

Salary

This position is at the associate consultant salary level. Linksbridge currently pays its full-time associate consultants an annual salary (2023) of $65,000.

All permanent team members working at least 20 hours per week receive full benefits from day one of employment, or partial benefits if working fewer qualifying hours. This position is Seattle-based. Additional salary and benefits information is available on our website.