Grants Manager

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Description

Background

The Snow Leopard Trust (www.snowleopard.org) is the oldest and largest organization focused on the conservation of snow leopards and their high mountain ecosystems. Out of our headquarters in Seattle, we partner with and support field teams in five countries: Mongolia, China, India, Pakistan, and Kyrgyzstan. We also collaborate with governments of all 12 snow leopard range countries via the Global Snow Leopard and Ecosystem Protection Program (GSLEP) (www.globalsnowleopard.org).

The Snow Leopard Trust operates under a $2+ million dollar annual budget, of which roughly 30% of funding comes from grants, both private and public. At any time, the Snow Leopard Trust can receive funds directly or in partnership from entities including (but not limited to) foundations, government departments such as USAID and the U.S. Fish and Wildlife Service, and multilateral agencies such as various arms of the UN.

Key Responsibilities

The Grants Manager key responsibilities are to:

● Oversee large foundation grants and those from the government and multilateral agencies (project
management, goal fulfillment, contracts and compliance, spending, reporting).

● Help coordinate and track disbursement of funds under grant projects.

● Monitor/track grant budgets and timelines against deliverables and optimize grants administration processes.

● Produce reporting under grant terms and conditions.

GRANTS MANAGEMENT: 60%

● Oversee goal/objective fulfillment, track spending, and produce reports, as appropriate on a grant-by-grant
basis in coordination with other field staff.

o Keep track of grant goals and objectives and coordinate with Science team to ensure their
completion with approved timeline.
▪ Help keep field staff updated on responsibilities and help track progress.
▪ Request changes as necessary and keep paperwork and field updated to changes.

o Track actual spending against grant budgets and ensure funds are disbursed out as needed;
maintain necessary moves and paperwork completed for any changes.

o Compile information and produce reporting (including midterm and annual reports).

o Keep track of and uphold grant terms and conditions, including filing of necessary auxiliary
paperwork and contracts.

o Keep track of and file all grant-related paperwork and correspondences.

o Maintain relationships with grant funders by arranging meetings as needed with key program staff.

o Ensure proper acknowledgement and recognition of funders as part of program operations and SLT
publications related to grant activities.

o Lead and be accountable for specific grant program audits.

o Attend key meetings relevant to grant fulfillment, including overseas meetings as needed.

COORDINATE WIRES TO FIELD PARTNERS AND OTHERS: 20%
● Work with Director of Administration, Finance, and Compliance to manage disbursement of funds out to
field programs and project recipients (up to 200 wire transfer/funds disbursement transactions per year).

● Track wire allocations against field and grant budgets and record allocations for use in reporting.

● Help maintain paperwork (including invoices) to support funds disbursement under grants.

● Maintain updated ‘best practices’ for record-keeping of expenditure tracking and funds disbursement.

● Conduct OFAC compliance for all wire transactions.

MONITOR/TRACK BUDGETS: 20%
● Work with the Development Director to allocate/balance grant budgets against annual country budgets.
Qualifications

● Excellent project management skills and administrative experience.

● Proven track record of managing multi-year grants over $50,000; should include financial tracking as well as
written reporting. Samples of past work may be requested.

● Experience managing government/intergovernmental grants/contracts preferred.

● Experience tracking budget transactions and maintaining audit trails preferred.

● High proficiency managing spreadsheets and calculations in Excel. Proficiency testing may be requested.

● High proficiency in Word and G Suite (Gmail and Google Docs).

● Commitment to the Snow Leopard Trust mission and goals.

● Experience with non-profit or mission-based organization preferred; passion for conservation preferred.

● Must be willing to complete a criminal background check.

Knowledge, Skills and Abilities
● High attention to detail;

● Strong work ethic, personal integrity;

● Excellent interpersonal, oral, and written communication skills;

● Strong analytical skills;

● Ability to work effectively and sensitively with diverse people from different countries and cultures;

● Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal
supervision; work flexible hours as required;

● Ability to work effectively both independently, and collaboratively contributing positively to the team;

● Flexibility and willingness to adapt to changing program priorities; and

● Ability to prioritize work assignments appropriately and manage pressure of conflicting demands.

● Ability to travel domestically and/or internationally, as needed, at least 1-2 times/year.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. This position is primarily a stationary position. While performing the duties of this job, the employee is regularly required to communicate and exchange information. This position may require some international and overnight travel.

Hiring Range: The starting salary range for this position is $45K – $50K DOE, + benefits, including group health, dental, vision, retirement, paid leave, and more.

Job offer is contingent upon verification of credentials and other information required by the employment process and may include an oral interview, skills test and the successful completion of a background check.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HOW TO APPLY
Applications are reviewed after the job posting closes. Please submit both a resume/cv and cover letter to
jobs@snowleopard.org as a PDF document by the deadline to be considered.
The deadline for submitting your application is Friday, March 13, 2020. Please do not call regarding this position.

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