Event Coordinator

Attention! This job posting is over 14 days old and might already be filled.


Global Washington is searching for an Event Coordinator to cover an employee who will be on maternity leave. This is a 3 month contract position (Oct. 18 – Jan. 14, 2021) responsible for the logistics of the 2021 Goalmakers Conference that will take place virtually on December 8 & 9, 2021 and other smaller events during this time period. This position is a remote position with an average of 20 hours a week and includes a required commitment of 40 hours the week of December 6. No work will be expected between Dec. 20 and Jan. 3. This position requires a highly organized, detail- orientated, energetic person who enjoys working with others in a fast-paced and constantly changing environment.

Key Roles & Responsibilities:

 Annual Conference:

  • Serves as GlobalWA’s primary contact for conference logistics and registration, working with other staff and an event production
  • Tracks conference registration, guests, speakers, vendors and participant
  • Creates customized reports for breakout
  • Assists in setting up the conference app Whova with registrants, agenda, and virtual exhibit
  • Works closely with Director of Communications to ensure that conference marketing/promotions/media outreach are complete, accurate and timely.
  • Orders and organizes any needed conference supplies and participant
  • Assists Executive Director in preparing for all conference planning committee
  • Reports on conference planning progress and
  • Works closely with the Director of Membership in October to manage registration and tabling list, responding to member concerns and member code requests.
  • Main person for virtual exhibit
  • Performs other duties as

Other events:

  • Organize monthly issue campaign events as needed (1 or 2).
  • Maintain the GlobalWA Community
  • Drafts speaker guides for
  • Coordinate with other staff on marketing of

Knowledge/skills required:

The ideal candidate must have a proven track record of successfully planning, promoting, executing and managing a major event or conference. In addition:

  • A minimum of two years of event planning
  • Exemplary attention to detail with the ability to manage multiple projects
  • Vision, creativity, initiative and an entrepreneurial spirit, combined with strong project management, organizational and communication
  • Ability to think quickly and maintain poise under
  • Strong knowledge of MS Office Software (Word, Excel, Power Point, )
  • Knowledge and experience with eTapestry and Whova is a
  • Knowledge of and interest in the international development community in Seattle is a bonus, but not required.

Compensation: $7,000 for the 10 weeks. Based on an average of 20 hours per week at $30/hour + one week of 40 hrs/week, no benefits.

To Apply: Send a resume and cover note to admin@globalwa.org with Temp Position in the subject line by October 11, 2021.

Back to Job Board Home