Administrative Officer (Part-time)

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DEADLINE: Nov. 4, 2022

Earthworm Foundation is an international dynamic non-profit organization which helps companies transform their supply chains across the world for the benefit of people and nature.

Earthworm Foundation is seeking a motivated, Administrative Officer (part-time), working remotely and based in Seattle (WA), with with experience in human resources, finance, and/or IT support, excellent verbal and written communication skills, and an interest in a career with a dynamic non-profit that builds relationships with companies, governments and civil society organizations to bring responsible products to market.

About Earthworm Foundation

Earthworm Foundation currently has presence in 16 countries including Indonesia, India, Malaysia, Ecuador, Peru, Brazil, and several locations within West Africa, Europe and the Americas. We employ more than 250 people worldwide and work with big and small companies, communities and producers of raw materials to create compelling cases of transformation. With an innovative and entrepreneurial spirit, we work on the ground with people to create inspiring transformation stories. We focus on creating value, engage without judging and carry hope and a positive vision of the future.

What Makes Us Unique

  • Our profound belief in people, their capacity to change and be a force for good.
  • Our desire to work where the problems are, to innovate and find practical solutions on the ground.

What We Offer

  • A unique work experience in a non-profit impacting nature and communities around the world.
  • The opportunity to lead complex projects with direct impact on the growth and well-being of our staff.
  • A caring working culture that the candidate will take part in sustaining and growing.
  • A fast moving, agile working environment with the chance to work in a multicultural team.


This role is responsible for ensuring the smooth day-to-day functioning of the thirteen-person US and Canada team and collaborating on work with global teams across the organization.

Human Resources

  • Support the recruitment, on boarding and off boarding of US teammates.
  • Maintain US employee files with strict confidentiality.
  • Report on staff time tracking.
  • Maintain the US Employee Handbook, Administrative Guide, and other HR policies and procedural documents as needed.
  • Administer all US employee benefits, including health and dental insurance, retirement plans, disability and life insurance, and leave programs.
  • Support contracting for local consultants.
  • Problem-solve creatively to provide a high-quality HR experience to all teammates.
  • Participate in the Global HR Network.

Financial Management

  • Support the development and maintenance of budgets and financial reports for the US and Canada Office.
  • Manage accounts receivable and accounts payable.
  • Request, compile, review and report monthly expenses for the US and Canada Office.
  • Collaborate with the global Finance team and our local accountant on tax filings, tax payments, audits, and monthly payroll.
  • Participate in the Global Finance Network.

Events, travel and virtual office support

  • Maintain equipment inventory.
  • Administer IT and technical systems, including video conferencing, software access and general IT troubleshooting
  • Plan team events and travel, including support with travel booking.
  • Collect physical mail from a Seattle post office box and sort/scan as needed.
  • Provide scheduling support for the US and Canada team.


  • Minimum two (2) years professional experience in HR, finance and administration.
  • Advanced knowledge of Microsoft Excel.
  • Proficiency in Microsoft Office, including Outlook, PowerPoint and Word.
  • Flexibility for occasional calls outside of normal working hours.
  • Attention to detail.
  • Commitment to rigorous accuracy and quality in financial processes and outputs.
  • Proven ability to maintain confidentiality.
  • Strong organizational skills and ability to manage multiple tasks and deadlines.
  • Ability to work independently and with minimal supervision.
  • Strong written and verbal communication and interpersonal skills.
  • Ability to work within a multidisciplinary and multicultural team.
  • Reliable transportation for once weekly office errands (mileage or transit costs to be reimbursed.)
  • High comfort level with working remotely.
  • Fluent written and spoken English.

Additional Desirable Qualifications:

  • Experience or training in contract law, accounting, or US tax reporting.
  • Experience improving administrative processes.
  • Experience in event or travel planning.
  • French, Spanish, Portuguese, Bahasa Indonesia, or other language proficiency.

Employment Details:

  • Part-time role working 20 hours/week
  • Immediate start
  • Valid US work authorization required

Compensation and Benefits:

  • Annual salary of $25,000-$30,000 depending on experience
  • Employer subsidized medical, dental and vision insurance
  • SIMPLE IRA pension plan with employer match
  • Short/long term disability and life insurance
  • 12.5 days paid leave, 11 paid public holidays and paid sick and safe time
  • 10 weeks paid parental leave (supplemental to state parental leave programs)


Interested candidates should send a cover letter and resume to by November 4, 2022. Please include your last name and USAdmin2022 in the subject line of the email. Successful candidates will be contacted by email for an initial interview. Only candidates who send a full application will be considered. The position will be open until filled. (Original post)

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