Senior Program Assistant

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Description

 

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH’s Center for Vaccine Innovation and Access brings together our expertise across every stage of the long and complex process of vaccine research, development, and delivery to make lifesaving vaccines widely available to children and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against 15 different diseases. Our focus is on vaccines to address the leading diseases that claim children’s lives worldwide: pneumonia, diarrheal disease, and malaria; as well as other global health priorities, such as polio and meningitis. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. PATH has led numerous global partnerships, including the award-winning Meningitis Vaccine Project and the Malaria Vaccine Initiative, which helped develop the first malaria vaccine candidate recommended for pilot implementation.

Responsibilities:

  • Provide administrative support in the proofreading, formatting, and document management of regulatory submissions, and other documents, by performing the following:
  • Planning, coordinating, and preparing graphics, tables, and PowerPoint presentations, in support of documents.
  • Reproducing, binding, assembling, and coordinating internal review and final submission of documents.
  • Manage regulatory information document management system. Maintain records, including paper and electronic files.
  • Coordinate travel for team members and consultants; track team members’ travel schedules.
  • Assist with completion of administrative forms as required, including travel forms, check requests, meal conference forms, etc.
  • Manage scheduling and planning of meetings, including compiling and organizing relevant background materials, preparing minutes, and monitoring follow-up activities.
  • Coordinate arrangements for visitors, conferences, workshops, meetings, and other events.
  • Responsible for all administrative support and logistics for an annual functional area retreat.
  • Serve as member of the CVIA’s administrative team and backs up other program assistants.
  • Other duties as assigned.

Required Experience

  • A minimum of an Associate’s degree plus four years of directly related experience or Bachelor’s degree plus a minimum of two years of directly related experience.
  • Studies or experience in regulatory or the life sciences, and experience with science-related terminology and concepts strongly preferred.
  • Proficiency in application of Adobe Acrobat and Microsoft Office Suite with an emphasis on proficiency in Word, PowerPoint and SharePoint.
  • Proven success drafting, proofreading, and editing documents.
  • Extremely detail-oriented, with the ability to communicate effectively both orally and in writing.
  • Strong interpersonal and organizational skills.
  • Demonstrated ability to work effectively in a multi-site organization and in a team-based structure.
  • Proven effectiveness prioritizing competing demands and remaining flexible and adaptable with changing priorities.
  • Must have legal authorization to work in the United States.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

 

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