Program Assistant, Center for Vaccine Innovation and Access

Description

 

*Please include a cover letter with your resume describing your interest and how you meet the qualifications.

PATH is currently recruiting for a Program Assistant who will provide administrative support to the Pneumococcal Vaccine Project (PVP) and Flu vaccine projects along with other cross-program and project-specific activities, as assigned.

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH’s Center for Vaccine Innovation and Access (CVIA) brings together our expertise across every stage of the long and complex process of vaccine research, development, and delivery to make lifesaving vaccines widely available to children and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against fifteen different diseases. Our focus is on vaccines to address the leading diseases that claim children’s lives worldwide: pneumonia, diarrheal disease, and malaria; as well as other global health priorities, such as polio and meningitis. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. PATH has led numerous global partnerships, including the award-winning Meningitis Vaccine Project and the Malaria Vaccine Initiative, which helped develop the first malaria vaccine candidate recommended for pilot implementation.

Responsibilities:

  • Provides administrative support in the proofreading, formatting, and document management of proposals, reports, work plans, and other documents.
  • Coordinates and prepares graphics, tables, and PowerPoint presentations in support of team needs.
  • In collaboration with relevant team members creates review timelines for key documents with multiple collaborators.
  • Coordinates travel arrangements for team members and consultants; tracks team members’ travel schedules, including support needed modifying arrangements during travel and follow up activities such as reimbursement requests.
  • Assists with completion of administrative forms as required, including travel forms, check requests, meal conference forms, etc.
  • Manages scheduling and planning of meetings, including compiling, organizing, and distributing relevant background materials, preparing agendas, and other pre-meeting logistics such as arranging teleconference lines and web conferences, catering arrangements, room reservations, and attendee tracking.
  • Assists in activities during and post-meeting, such as conference and web call set up, drafting minutes, and supporting Project Manager to track follow-up activities.
  • Ensures that the team document management repository and other electronic and paper filing systems are in place and regularly maintained. Includes distributing and filing correspondence and other documents containing complex and confidential information.
  • Assists team members with support in using various software programs. Liaise with Information technology department to resolve hardware and software problems.
  • Coordinates arrangements for visitors, conferences, workshops, meetings, and other events.
  • Serves as member of the CVIA’s administrative team and backs up other program assistants when needed.
  • Works with Finance representative to support tracking of project financial records and with the Project Manager and Project Lead to track donor and programmatic project management outputs such as work plans, milestone trackers, dashboards, and timelines.

Required Experience

  • A minimum of an Associate’s Degree plus four years of directly related administrative experience or a Bachelor’s degree plus a minimum of two years of directly related administrative experience required.
  • Studies or work experience in the life sciences and experience with science-related terminology and concepts preferred.
  • Proficiency in application of Microsoft Office Suite with an emphasis on proficiency in Word, PowerPoint and SharePoint. Experience using Box or other cloud-based document management systems preferred.
  • Proven success drafting, proofreading, and editing documents.
  • Extremely detail-oriented, with the ability to communicate effectively both orally and in writing.
  • Strong interpersonal and organizational skills.
  • Demonstrated ability to work effectively in a multi-site organization and in a team-based structure.
  • Proven effectiveness prioritizing competing demands and remaining flexible and adaptable with changing priorities.
  • Must have legal authorization to work in the United States.

For more information and to apply, go here.

 

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