Program Assistant, Center for Vaccine Innovation and Access

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Description

Job Description

*Please include a cover letter with your resume describing your interest in the position and how you meet the qualifications.

PATH is currently recruiting for a Program Assistant who will provide administrative support to the Japanese Encephalitis (JE) vaccine project teams along with other CVIA project teams, as assigned.

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH’s Center for Vaccine Innovation and Access (CVIA) brings together our expertise across every stage of the long and complex process of vaccine research, development, and delivery to make lifesaving vaccines widely available to children and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against 15 different diseases. Our focus is on vaccines to address the leading diseases that claim children’s lives worldwide: pneumonia, diarrheal disease, and malaria; as well as other global health priorities, such as polio and meningitis. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. PATH has led numerous global partnerships, including the award-winning Meningitis Vaccine Project and the Malaria Vaccine Initiative, which helped develop the first malaria vaccine candidate recommended for pilot implementation.

Responsibilities:

  • Provide administrative support in the proofreading, formatting, and document management of proposals, reports, work plans, and other documents.
  • Coordinate and prepare graphics, tables, and PowerPoint presentations in support of team needs.
  • Partner with relevant team members to create review timelines for key documents with multiple collaborators.
  • Coordinate travel arrangements for team members and consultants; track team members’ travel schedules, including support needed to modify arrangements during travel and follow-up activities such as reimbursement requests.
  • Assist with completion of administrative forms as required, including travel forms, check requests, meal conference forms, etc.
  • Manage scheduling and planning of meetings, including compiling, organizing, and distributing relevant background materials, preparing agendas, and other pre-meeting logistics such as catering arrangements, room reservations, and attendee tracking.
  • Assist in activities during and post-meeting, such as conference and web call set up, drafting minutes and supporting Project Manager to track follow-up activities.
  • Ensure that the team document management repository and other electronic and paper filing systems are in place and regularly maintained including distributing and filing correspondence and other documents containing complex and confidential information.
  • Assist team members with support in using various software programs. Liaise with Information Technology department to resolve hardware and software problems.
  • Coordinate arrangements for visitors, conferences, workshops, meetings, and other events.
  • Serve as member of the CVIA’s administrative team and back up other program assistants when needed.
  • Work with Finance representative to support tracking of project financial records and with the Project Manager and Project Lead to track donor and programmatic project management outputs such as work plans, milestone trackers, dashboards, and timelines.

Required Experience

  • Bachelor’s degree plus a minimum of one year of directly related administrative experience or an equivalent combination of education and experience.
  • Studies or work experience in the life sciences and experience with science-related terminology and concepts preferred.
  • Proficiency in application of Microsoft Office Suite with an emphasis on proficiency in Word, PowerPoint and SharePoint. Experience using Box or other cloud-based document management systems preferred.
  • Extremely detail-oriented, with the ability to communicate effectively both orally and in writing.
  • Strong interpersonal and organizational skills.
  • Demonstrated ability to work effectively in a multi-site organization and in a team-based structure.
  • Proven effectiveness prioritizing competing demands and remaining flexible and adaptable with changing priorities.
  • Must have legal authorization to work in the United States.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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