Community Events Coordinator

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This position’s primary function is to coordinate high quality and engaging community events that engage members and the general public on current international policy issues. The Community Events Coordinator collaborates with Global Classroom, the International Visitor Program, and the Young Professionals International Network (YPIN) on events. The position requires significant schedule flexibility as many events occur in the mornings and evenings. The Community Events Coordinator is an exempt position that reports to and works closely with the President and CEO. We are an Equal Opportunity Employer.

In short, the position requires

someone with an extraordinary attention to detail who can handle competing deadlines and tasks;
demonstrated interest and background in international affairs;
excellent research and writing skills;
ability to engage different constituencies on different social media platforms;
strong interpersonal skills and effective communication with members, speakers, and vendors;
event planning experience;
a sense of humor.
Position Goals

Successfully plan, promote, and execute multiple Council events and Fellows breakfasts each month.
Support the President and CEO in her varied role at events.
Create and maintain strong relationships with Council members, attendees, community partners, and venue/sales managers.
Position Responsibilities

Assist in developing topics and speaker suggestions for all Community Programs (CP) and Fellows events.
Plan and oversee venue scheduling, equipment needs, and all other logistics related to successfully executing Council CP events.
Ensure that all event participants are fully prepared in terms of both logistics and substance, including running conference calls for speakers ahead of programs.
Prepare recommended readings and notes to distribute to the Fellows cohort before and after each breakfast.
Monitor event budgets and stay aware of overall budget requirements.
Maintain internal and external events calendars and works with colleagues to ensure all events are appropriately staffed.
Prepares marketing plan, promotional material (Twitter posts, Facebook post, etc.) and undertakes relevant outreach.
Prepare occasional small grant requests for WACA-sponsored events.
Support the President and CEO at events by preparing thorough moderating notes when needed as well as providing a detailed run-of-show and attendee list to the President and CEO prior to each event.
Consistently utilize the Council database, ensuring all event information is up-to-date and important relationships are tracked.
Represent the World Affairs Council at meetings with stakeholders and vendors as required.
Manage outside requests for events and shape these events to best suit the goals of the World Affairs Council.
Assists the Council in larger efforts to extend its platform and increase its membership base in greater Seattle.
Hire and supervise interns and ensure they have access to meaningful projects and professional development opportunities.

Four-year university degree in a relevant subject area
At least two years of professional experience
Knowledge of and experience in planning, scheduling, and executing large and small events
Excellent written and oral communication skills
Strong writing skills on subject areas relevant to the World Affairs Council.
Experience corresponding with multiple actors in planning events
Ability to work both independently and in a group setting
Superior time management, organization, and multi-tasking skills
Extraordinary attention to detail
Ability to anticipate needs and priorities and problem-solve in a fast-paced work environment
Computer literacy and knowledge of Microsoft Office programs (Word, Excel, Publisher, and Power Point) and social media platforms such as Facebook, Twitter, etc.
Mature, balanced, engaging personality
Experience working in an office environment
Demonstrated interest in and knowledge of international affairs and current events


Experience with Salesforce
Experience in marketing and communications

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