Global Washington announces a position opening for Office Manager. Deadline for applications June 15th, 2010.
Global Washington is a membership organization serving the global development sector. Global Washington has become a catalyst for strengthening the global development sector and its member organizations by leveraging resources, increasing visibility, sharing best practices, convening the sector by country, issue and organization type, and advocating around education and global engagement and foreign policy.
The vision of Global Washington is to promote Washington as a recognized center of innovative, productive and collaborative global engagement.
The Office Manger works closely with the Executive Director and other staff and volunteers to increase the visibility of Global Washington and global development sector. This is a part-time (32 hours per week),administrative position. The staff includes: Executive Director (full time) , and Policy Coordinator (half time).
The Office Manager is responsible for: 1) administrative support, 2) Financial tracking of organizational activities, 3) Coordinating events logistics and support , 4) communications including the production and distribution of communications products for Global Washington members and community, including the website and newsletter. This position reports to the Executive Director.
1. Administrative Support
— Processes received donations in accordance with Global WA procedures, including tracking of funds and weekly bank deposit
— Assists with Accounts Payable by recording and preparing all invoices
— Maintains petty cash system
— Researches invoices and miscellaneous financial information for Executive Director as needed
— Data entry and updating of membership database to maintain member records and files
— Assists with organizational technology and office equipment, including working with computer consultant to ensure computer systems are functional, overseeing voice mail system, and troubleshooting equipment issues
— Inventory and purchasing of office supplies
— Scheduling of staff meetings and other staff activities
— Providing administrative support for Board of Directors activities, including meeting logistics; preparation, assembly and distribution of quarterly Board notebooks; and staffing Board meetings as requested
2. Event Logistics
— Organize logistics of on-going events
— Send out electronic invites for all events and track attendance
— Plan and coordinate a weekly calendar of emails going out to members and other lists
— Provides event support including producing materials, promotion, and registration
— Oversee the process of registration and logistics with the Executive Director for the Annual Conference
— Staff all events as needed
3. Member Communications
— Coordinates the timely release of Global WA’s newsletter, including working with volunteer contributors, and editing and publishing electronically
— Communicate with member organizations on a regular basis and build their presence in the Global Washington website and newsletter
— Develop Global WA presence on social networking sites
— Explores strategic opportunities to reach new members, including sponsorships, email list trades, etc.
4. Website and Technology
— Input and update mailing list
— Coordinate and update events page on the website
— Update website on a regular basis
— Ensures consistency of style, tone and design
Skills and Qualities
— Event planning experience
— Book Keeping and financial tracking experience
— Excellent written and verbal communication skills
— Knowledge of the nonprofit sectors
— Ability to work with electronic communication tools and current technology in the support of marketing, web-based programs, and event planning
— Experience with using an array of database technologies
— Ability to manage several projects at once, pay close attention to details and follow-through
— Ability to work cooperatively, foster team spirit and maintain a sense of humor
— Organized and detailed work habits.
Please email resumes to firstname.lastname@example.org. Deadline for applications June 15th, 2010.